Onsite document storage is like leaving your car unlocked in the supermarket car park – it could be stolen at any moment. Not only could it be stolen, but it could also be susceptible to natural disaster, as the average Australian commercial building isn’t designed to handle unforeseen emergencies!
Modern threats call for modern solutions and offsite document management is the most advanced in the industry. It ensures that your documents are kept safe and secure in a state of the art facility that prioritises data protection. You will have a dedicated and loyal team of security personnel onsite to ensure that your information is kept safe and secure at all times.
What’s more, you can easily catalogue, retrieve, digitise and destroy your documents through cutting-edge online software that is connected with the storage facility.
With this in mind, here are is why you should always choose the best document management Melbourne has and steer clear of managing at your onsite facility:
- Your workplace isn’t safe for file storage
We don’t want to be alarmist, but we have seen it too many times, and we feel the need to share this information with you: your files are not safe at your workplace. There is the constant threat of external theft (and, unfortunately, internal theft) as well as the threat of natural disaster destroying the building and all the information maintained within it.
We know this sounds like a scary prospect but at least you can safeguard your sensitive information through state of the art offsite information storage. These facilities ensure that your sensitive information is kept in vaults safeguarded by permanent staff whose number one concern is your information’s safety.
- You can free up your IT team’s workload
Anyone who has ever worked in an office environment knows how hard the IT personnel work. They are constantly running around the office putting out bin fires, resurrecting problems and reviving computers that look like they are about to give up on computing. It’s a hard job with plenty of staff relying on them and an impossibility to do everything at once.
As such, wouldn’t it be great to free up at least one part of your IT team’s workload? This can be done through the easy cataloguing, digitising and destroying of your files at a secure offsite location. These state of the art facilities provide a simple physical-to-digitised solution that ensures you can access your critical information from wherever you are at any time.
The benefits? Ensuring that your IT team doesn’t have to worry about managing your sensitive files in an onsite software environment. You can authorise personnel to access your information at the secure offsite location and even have it destroyed on demand.
- You can retrieve it from its offsite location with ease
You don’t want to run the risk of keeping critical files onsite. But you also want to ensure that you can access them with significant ease. So, what on Earth can you do to create a happy medium between file safety and easy access?
Choose a reputable offsite facility, of course!
Trusted permanent security personnel will provide rapid file retrieval the moment you request them. You can relax with the peace of mind that your files are safe and ready to be delivered to your location at a moment’s notice and this is especially so when the provider has physical business locations in every major Australian city!